Privacy Policy

  1. Introduction & Updates

This Privacy Policy explains how information relating to an identified or identifiable natural person (“Personal Information”) is collected, used, disclosed, and otherwise processed by AINFORE in connection with our website and services, and the rights and choices you have with respect to your Personal Information. This Privacy Policy applies to the Personal Information we collect and use for our own purposes.

When we use the terms “AINFORE”, “we”, “us”, or “our” in this Privacy Policy, we are referring to AINFORE.

When we use the term “Services,” we refer to our interactions with prospective and current clients, delivery of consulting and advisory services, and any tools, prototypes, analytics solutions, AI copilots/agents, or decision intelligence applications we provide or support for business use.

When we use the term “Website,” we refer to https://www.ainfore.com/ (and any subsites) and any other website that links to this Privacy Policy.

1.1 Updates to this notice

We may need to change this Privacy Policy from time to time as our processing activities and applicable laws change. If we modify this Privacy Policy, we will post the revised version here, with an updated revision date. If we make material changes, we may also notify you by other means prior to the changes taking effect, such as by posting a notice on our Website. By continuing to use our Website and Services after such revisions are in effect, you accept and agree to the revisions.

  1. Scope and Applicability

Due to the nature of our business operations, AINFORE may operate as both a Data Controller and Data Processor under the definitions of the General Data Protection Regulation (GDPR) and other relevant privacy legislation.

2.1 AINFORE as a Data Controller

Where AINFORE is the collector and identified controller of Personal Information, AINFORE is generally responsible for the security and integrity of an individual’s data throughout its processing.

AINFORE is the Data Controller for Personal Information collected when you use our Website, become a client, or provide your information directly to us for marketing communications, events, partnership discussions, job opportunities, or other communications.

2.2 AINFORE as a Data Processor

When providing our Services to our customers through consulting or solution delivery (collectively “Clients”), we may process information on their behalf (“Client Data”). In such instances, AINFORE acts as a Data Processor and only processes Client Data on behalf and under the instruction of the Client, who is the Data Controller.

2.3 Third-Party Services

Our Services may integrate with third-party services, and our Website may contain links to third-party websites. This Privacy Policy does not apply to third-party services. We encourage you to review the privacy notices of those third parties.

  1. Personal Information We Collect

3.1 Information You Choose to Provide to Us

We may collect Personal Information when you:

  • Download resources (articles, briefs, data sheets, eBooks)
  • Request information about our Services
  • Contact us (email, phone, video conferencing)
  • Register for or attend a webinar or event
  • Become a client
  • Apply for a role or submit interest in working with AINFORE

Examples of Personal Information we may collect:

For clients/prospects: name, business email, phone number, company name, job title, and information needed to deliver Services.

For job applicants: name, personal email, phone number, address (if provided), resume and cover letter contents.

3.2 Information We Collect Automatically

We may collect information about your use of our Website through cookies and similar technologies, including pages viewed, actions taken, device information (e.g., IP address), browser type, approximate location, referring URL, and links clicked.

3.3 Information We May Collect From Third Parties

We may obtain Personal Information from third parties such as industry events, referrals, social media, databases, and publicly available sources (e.g., name, business email, job title, company, phone number).

  1. How We Use Personal Information

We retain Personal Information only for as long as necessary to fulfill the purposes described at the point of collection, or as required or permitted by law.

AINFORE does not sell Personal Information to third parties.

AINFORE does not use Personal Information to train AI systems or large language models (LLMs).

Examples of use:

For Website users: provide requested resources, respond to inquiries, improve Website experience.

For Clients: deliver contracted services, communicate, provide support, manage contracts and billing, prevent fraud, protect security, and improve Services.

For Job Applicants: recruitment and hiring purposes, communications, and internal record-keeping.

  1. How We Share Personal Information

We may share Personal Information:

  • With service providers who support our operations (under confidentiality obligations)
  • With Clients as required to deliver contracted Services (and wherever possible in aggregate or anonymized form)
  • To comply with legal obligations or enforce our rights
  • In connection with corporate transactions (merger, acquisition, financing, sale of assets)
  1. How We Secure Personal Information

We use physical, administrative, and technical safeguards designed to protect Personal Information from unauthorized access, use, and disclosure. We may store Personal Information with reputable cloud providers and apply encryption where appropriate.

  1. Your Rights & Responsibilities

Subject to applicable law, you may request to:

  • Access your Personal Information
  • Correct inaccuracies
  • Delete Personal Information (subject to legal exceptions)
  • Object to direct marketing
  • Restrict processing
  • Export Personal Information (where applicable)

To exercise these rights, contact: privacy@ainfore.com (or your preferred contact inbox).

  1. How Long We Keep Your Personal Information

We retain Personal Information as long as necessary to provide Services and comply with legal obligations. Where appropriate, we may anonymize or aggregate information so it is no longer Personal Information.

  1. Your Privacy & AI at AINFORE

AINFORE may use AI-enabled tools to improve productivity and support service delivery (e.g., drafting meeting notes, summarizing discussions, organizing project materials). We implement controls so Personal Information is accessible only to authorized personnel and is not used to train AI models where such controls are available. AINFORE does not use AI to make decisions about individuals.

  1. Contact Information

AINFORE

Attn: Privacy Officer

Email: info@ainfore.com

Website: https://www.ainfore.com/